How to add new publication to QR Code insertion process
Add a New Publication to QR Code Insertion Process
QR Code images are automatically inserted on every manuscript package that gets dropped into the Manuscript Central FTP server once they are accepted. This is so that when the Typesetters begin to work on them for printing, they will use the QR Code in the layout as per this project mandate.
Every Liebert publication that is peer-reviewed on Manuscript Central (under ScholarOne/Clarivate) has a designated folder/location in the FTP Server and is usually under the “Copy Editors” main folder. All the manuscripts that get accepted are pushed to their corresponding publication location in the server.
Example:
Server: PROD-FTP
All 3DP packages are exported to this location
F:\FTP Users\Copy Editors\3DP
QR Code Watcher
For the QR Code process to insert the QR Code images into these packages as soon as it drops, it needs to know these locations first. And with this, these publication directories under the “Copy Editors” folder are essentially treated as “watch folders”, and any new addition to any of these folders triggers an event in the process.
The FTP Server is installed with the QR Code Watcher program and all it does is to “listen” to any new file (i.e., manuscript package) that gets dropped in the “watch folders”.
The MAL QR Code Watcher runs as a Service and automatically starts up every time PROD-FTP server restarts (like for Windows maintenance, etc.) This is to ensure that it is always running at all times.
Steps to Set Up New Publication Watch Folder
Whenever there is a new Publication that will be supported on ScholarOne/Manuscript Central, we need to define its “watch folder” on QR Code Watcher on PROD-FTP server. This ensures that QR Code images will be automatically inserted into the manuscript package once it is accepted from Scholar One and exports it.
- Log in to PROD-FTP (they call this as Manuscript Central FTP Server)
- Ask Network for login credentials if you don’t have one yet.
- Identify the folder/location of the new publication under the “Copy Editors”
- It should be in this location: F:\FTP Users\Copy Editors\{PUBCODE}
- This directory/location is usually set in ScholarOne for the publication’s export process whenever its manuscripts are accepted.
- Note: If the new publication folder/location is not in “Copy Editors” folder, please suggest that it needs to be relocated there. All publications we have are found in “Copy Editors”.
- Run the QR Code Watcher application on this directory below:
- C:\qrc-watcher\Installation\Current\QR Code Watcher\QR Code Watcher
- The action above will activate the QR Code Watcher application which can be found on the system tray on the lower right-hand corner where the system clock is:
- Double-click on the icon above to display the application.
- On the display, the Setup tab is where you define all “watch folders” of the publications we need the QR Code images for.
- Click the “Add” button and select the folder of the new publication you identified on Step 2.
- Please check that this new entry has been added on the display – usually at the bottom of the list.
- Now we need to refresh the MAL QR Code Watcher service/listener to implement the new “watch folder” addition for the process:
- On Windows search, type “Services” and click the Desktop app
- Look for MAL QR Code Watcher entry
- Restart the service from these options below:
Please make sure that it is restarted successfully.
At this point, the new watch folder has now been activated for the new publication.
When Scholar One accepts a manuscript from this new publication, it will trigger an export to this new watch folder and the QR Code Watcher will immediately generate and insert the corresponding QR Code image in the manuscript file/package. The Typesetters who will soon work on the file for publishing preparation will be able to see and use the QR Code image at that point.