How to Edit Time Off Info

Purpose: 

This help doc outlines the changes we made to the Time Off Info Tab for HR admins in the Intranet. 

  1.  Log into the MAL Intranet
    (For testing purposes, go to: http://stage-users.liebertpub.com/default.aspx because these changes are only available in the staging environment until they are approved and published.)
  2. Under the main navigation go to Human Resources > Administration > Browse all Employees 
    (The Administration submenu is only available to users with HR admin rights.)

A listing of employees will appear. Select the employee whose time off you wish to edit and click their name to access their records:

A new page will load with the Time Off Info tab open.

Scroll down to the Absences Information section.

Choose the section you need to edit and click the edit button on the line item you wish to change:

A window will appear for you to make your changes. Please note: if the entry was previously posted, it will return to an unposted state once you edit it. You will need to repost it once the edit is made.

Click "Save" when the edit is complete. You will see the following success message if the employee has enough time to cover the edit:

If the employee does not have enough time left in that category (i.e., sick time, vacation, comp days, etc) then a message will appear indicating the time that employee has remaining:

Click "OK". None of your changes were saved because the employee did not have enough time left for that request. You have two options:

  1. Click the "Edit" button again and input only what the employee has left then click save to save those changes and do this for each type of time off until the requested days are fully allocated, or
  2. (In the case of a comp day) you can change the Time-Off Allowance for that employee for that year.

*** If you need to change the Time-Off Allowance for that employee, you must make that change BEFORE you can edit the time off requests that are already in the system because you cannot edit their allotted time from within this edit screen.*** To change the Time-Off Allowance click here.

Once you have made the change to the time-off request in the system, and saved it, you need to go to the Payroll/Posting tab to post/repost the entry. Remember that edited entries return to an unposted state after the edit is successfully saved.